Job Title: Child Youth Protection Data/CPIMS Officer (1) post

                                                                               

                                                   

                                                                       

External/Internal Job Advertisement

VA –NO: 2018 – 01.

Save the Children is an international non-governmental organization that works for a future of children, their families and communities realize social equity and dignity; have access to their basic physical, emotional and development needs.

SCI is seeking to recruit:-

Job Title:                      Child Youth Protection Data/CPIMS Officer. (1 Post)

Location:                     Maban

Reports to:                   Assistant CYP Manager

Contract period:          5 Months – with possibility of extension.

JOB PURPOSE:

The post holder will be responsible for child and youth protection program data management including management of the Child Protection Information Management System. The role holder will ensure correct data entry, safe custody of all quantitative and quantitative data related to Family Tracing and Reintegration (FTR) in accordance with FTR Standard Operating Procedures (SOPs). S/he will be responsible for the day to day management of the CPIMS (Database) and ensure confidentiality. The post holder will ensure timely and efficient data entry, analysis and proactively share CPIMS data with the project staff and FTR team in Maban and Juba. S/he will submit regular reports (e.g. daily, weekly, fortnightly, monthly, and quarterly) to the programme manager.

KEY AREAS OF ACCOUNTABILITY:

·         Enter data accurately and in a timely manner from all case management forms into the inter-agency child protection database, request for additional information from the persons submitting the forms when necessary, ensure efficient data capture processes and generate reports on case load and monitoring statistics for the CP IMS Manager or CYP line Manager or other partners when required.

·         Review case load and monitoring statistics with the CYP line Manager; setting targets for case follow-ups and closure and identifying gaps as appropriate.

·         Actively participate in trainings and meetings on FTR, case management, data management, reporting, monitoring and evaluation and FTR SOPs, such as confidentiality.

·         Maintain an appropriate filling system of received, open and closed cases as received from the project teams and from other FTR and case management partners.

·         Ensure adequate stock and management of all FTR tools; booklets or forms, files and back-up system in consultation with the CYP line manager

·         Assign database codes to new individual cases in an organized and accurate manner

·         Work with the senior case management officer and CYP Coordinator to monitor data collection through consistency checks, validation and verification

·         Design additional data entry excel sheets for non FTR cases based on needs and requests

·         Ensure the database is backed-up regularly and shared with the CYP manager

·         Ensure documentation of all distribution of NFIs for FTR and non FTR cases based on donors.

·         Support compilation of the Output Tracker & Indicator Performance Tracking Tables for CYP projects

·         Apply learning in daily work and share with project staff where possible so as to become a resource for quality monitoring and an advocate and implementer of effective and appropriate data and information management

·         Generate information on the weekly case load for the team by protection concerns and by sex for the team to know efforts into the CP IMS and sharing the list of weekly follow ups with the team

·         Implement the Data Protection Policy and appropriate standards for confidentiality of the information on the children at Field level and monitor staff and other partners’ adherence to it under the leadership and authority of the CP Coordinator.

·         Comply with all relevant Save the Children International policies and procedures with respect to child protection, code of conduct, health and safety, security, equal opportunities and other relevant policies.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

·         Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

·         Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

·         Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

·         Widely shares their personal vision for Save the Children, engages and motivates others

·         Future orientated, thinks strategically         

Collaboration:

·         Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

·         Values diversity sees it as a source of competitive strength

·         Approachable, good listener, easy to talk to.

Creativity:

·         Develops and encourages new and innovative solutions

·         Willing to take disciplined risks

Integrity:

·         Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

Essential

·         Minimum Post Diploma certificate from recognised examining body

·         Excellent proficiency in computer usage, particularly with MS Excel

·         Knowledgeable on CPIMS databases, statistics or other related fields

·         Strong self-starter, able to take initiative and adapt to changing circumstances and priorities

·         Spoken and written English to an acceptable standard

·         Able to work to tight deadlines under pressure

·         Experience in facilitation and training

·         Good understanding of the operations of INGOs

·         Commitment to upholding Save the Children’s Child Safeguarding Policy, as well as principles of do no harm and confidentiality.

Desirable:

·         Be both self-reliant and have the ability to co-operate with others.

·         Be able to work under minimum supervision to achieve the set objectives.

FURTHER INFORMATION & HOW TO APPLY

Interested candidates should submit applications containing updated CV, Motivation Letter, Reference contacts, and ONLY Copies of Nationality ID, Academic documents & relevant certificates. To Jobs.southsudan@savethechildren.org or hand deliver at the HR Office in the Field locations mentioned above. Applications will also be received at save the children office at Hai Malakal Head Office before closing date of: 12 February, 2018 by 4:00 PM.

The position must be clearly indicated in your subject-line or envelop.

Note: SCI will continue to screen application upon receipt due to the urgency of the position.

Please note that:

·            This position is open to South Sudanese nationals only. This is a non-relocatable position.

·            Female Candidates are encouraged to apply!

·            Only candidates who meet the selection criteria will be contacted.